Life in the past has been so expensive due to the fact that every meeting demanded staff, lecturers among other parties to travel with the intention of meeting or discussing an issue. In the modern times, one would need to have a good video conferencing system to be in a position to hold a meeting, lecture, presentation or any other discussion. It is essential to note that some meetings are best held using a room video conferencing system while others are best held using a desktop video conferencing system. It would be modest for one to make sure that he or she perfectly understands the strengths of both room and desktop video conferencing systems as well as their weaknesses so as to make an informed decision.
One may need to estimate the number of people who will have to meet often to decide on the best video conferencing system. One would need to note that larger meeting demand a room video conferencing system while smaller groups would do with desktop video conferencing systems. One would not need to buy a desktop video conferencing system only to find that he or she needs a different video conferencing system.
Less interactive forums such as presentations and lectures would best be done using a room video conferencing system. As a result, it would be most effective in a case where less interaction is needed and when only one individual at a time is addressing a relatively large group of people. Desktop video conferencing systems tend to be the best where the meeting ought to be more interactive. It is essential to note that desktop video conferencing systems tends to be efficient in holding two way meetings. On the other hand, focus is directed to one person in a case where the room video conferencing system is acquired.
It would also be essential to note other features of the video conferencing system in question. One would need to know that the room video conferencing systems tend to be generally expensive in comparison to their desktop video conferencing systems. Depending on the audio visual and other capabilities, however, there are instances where the desktop video conferencing system may be more expensive when compared to some room video conferencing systems. Generally, one would expect the desktop video conferencing to be less expensive but would also need to know that the cheaper the device, the higher the chances that it has lower audio visual quality. A desktop video conferencing system does not need a prearranged site, but participants only need to access a personal computer installed with a video conferencing system while a room video conferencing system demands a dedicated room for the device.